Overview

The Vendor Services department (formerly known as Purchasing) is responsible for the day-to-day management of procurement for products and services and produces and issues purchase orders for both capital improvement projects and products and services. The department procures a variety of materials, supplies, equipment, and services, which are necessary for efficient operation of the school system.

Hours of Operation

Monday — Friday
8:30AM — 5:00PM
678.676.0007 (appointments preferred)

CURRENT SOLICITATIONS
VENDOR REGISTRATION
PURCHASING BOARD POLICY DJE
PURCHASING BOARD POLICY DJEG

Required Documents | Immigration Reform Act

The Illegal Immigration Reform and Enforcement Act of 2011 (House Bill 87) requires DeKalb County School District to have contractors, subcontractors and sub-subcontractors who provide “physical performance of services” to complete the forms below.

Required Documents | Immigration Reform Act

The Illegal Immigration Reform and Enforcement Act of 2011 (House Bill 87) requires DeKalb County School District to have contractors, subcontractors and sub-subcontractors who provide “physical performance of services” to complete the forms below.

How to Pursue Business with DeKalb County School District

  • How to Pursue Business with DeKalb Vendor Handbook

    • Annual Vendor Seminar

    • procurement policies and procedures
    • meet administrators heading various internal departments
    • get answers regarding procurement policies and procedures
    • meet vendors and prospective vendors (as time permits)

    The annual seminar occurs in the fall—additional details will be released when they become available.

    Frequently Asked Questions

    No. The DeKalb County School District and DeKalb County Government are two separate and distinct political divisions with separate and distinct procurement departments, policies, and procedures. This means you may have two separate and distinct business opportunities.

    Board of Education Policy DJE is the local legislation that establishes purchasing-related procedures and enables the purchasing function.

    The vendor list is a database of vendors who have voluntarily registered in order to provide basic business information. Registrants are electronically notified of formal solicitations (bids, request for proposals, etc.) for their commodity areas if and when they occur. Registrants receive an e-mail upon successful registration.

    Not every product and/or service is needed by the school system. You may discuss your product and/or service with the Purchasing department or particular administrators by appointment only and at the time availability of the Purchasing department and administrators. Vendors are discouraged from making sales calls to locations without confirmed appointments.

    Purchasing posts all current bids, requests for proposals, and other formal solicitations at or greater than $50,000 on the Solicitations web page. Each post contains the actual bid or request for proposal document, addenda, questions with answers, and other related information, as applicable.
    It is the responsibility of interested vendors to regularly visit the “Solicitations” web page to check for new and/or updated bids, request for proposals, and other formal solicitations. Vendors are also encouraged to initiate a subscription with the Champion News (the legal organ of DeKalb County) and to regularly review the bids and request for proposals advertisements.

    Each post on the Solicitations web page contains all necessary instructions to respond to posted bids, request for proposals, and other formal solicitations at or greater than $50,000. Quotations for business less than $50,000 are sometimes sought by internal purchasers.

    Each bid and request for proposal has a unique time line and level of complexity. The level of complexity and relative circumstances drive the time required to evaluate and award a bid or request for proposal. Awards are posted on the Solicitations web page as soon as they are announced to the Purchasing department.

    The Purchasing department no longer mails bids and request for proposals. Instead, these documents are accessible from the Solicitations web page (see “How can I find out about current bids and request for proposals?” in this section).

    Yes. Call the Purchasing department at 678.676.0007 to make an appointment.

    A formal solicitation may take the form of a sealed and competitive bid, a sealed and competitive request for proposal, sealed request for information, or sealed and competitive request for qualifications.

    Each formal solicitation is unique and contains relevant and appropriate terms and conditions within the formal solicitation document.

    Either contact the individual placing the order or contact the Accounts Payable department at 678.676.0060 to learn the status of invoice payment.

    No. The DeKalb County School District is exempt from Georgia state sales tax.

    Vendors are advised not to fill orders without advance receipt of a hard copy purchase order or purchase card authorization. Orders taken by telephone, fax, or other means without advance purchase order or purchase card authorization are not obligations of the DeKalb County School District.

    Procurement Terms & Conditions

    Contact

    • Purchasing Department
    • 678.676.0031
    • 678.676.0283 (fax)
    • Vendor Self Service Help Desk | 678-676-0322
    • Immigration and Security | 678-676-0281
    • Purchase Orders | 678-676-0315
    • Solicitations | 678-676-0285
    • Contracts | 678-676-0108